Improvements made to some ClinicAid features

We've made a few improvements to give user more control over additional options and time-savers in ClinicAid. These changes include a .pdf format for remittance reports, the ability to update Teleplan passwords for BC users, and the option to select from multiple quick forms when adding a new patient. Find out more details about each of these below.

Clinicmaster integration launched, plus ClinicAid's top 5 specialties

We're happy to announce another integration with a practice management tool is ready!

And the numbers are in! Find out what makes up our top 5 specialties by percentage of ClinicAid users across the country.

Awesome! New scheduling module and code associations videos

If you haven't gotten a chance to test out the two new ClinicAid features we posted about last week, now is the time!

Jordan's created two new tutorial videos that take you on a step-by-step tour of our brand new scheduling module and the code associations feature we released this past month.

Scheduling module tutorial

Scheduling module launched and new code associations feature live!

We hope you're enjoying the start of spring as much as we are!

We've been working hard to finish up the scheduling module and we're pleased to announce that it is now ready for beta users. We've also added some new code association features that should help users complete their invoices much more efficiently. More information regarding both of these updates can be found below.

Scheduling launched!

New office notes and search features!

We recently released a new global feature to all of the provincial versions of ClinicAid. We also released a new search filter in Alberta that should help our users that work at multiple locations.

Searches should process much faster now as a result of an upgrade to ClinicAid's servers. The search logic also has been adjusted in order to make searches that draw on a lot of data run more smoothly and quickly.

You will find a bit more information about these new features below!

New office notes

2015 BC MSP cut-off dates and Teleplan billing cycle

It's update time! You can find the 2016 cut-off and payment schedule here!

The Teleplan claim submission cut-off dates occur twice every month. Remittance files are posted 7-10 days after cut-off with payment being made usually within a few days of the files being posted.

All claims should be submitted prior to 7:00 p.m. on the cut-off day to ensure that they will be assessed for the following remittance date to receive payment. Remittance files can be accessed as of 5:00 a.m. on the dates the remittance is posted.

Getting started with ClinicAid in Alberta, Ontario, and BC

Need to submit your medical billing claims?

Want to use a simple and intuitive medical billing software to do it?

ClinicAid might just be the solution you're looking for!

But if you're not sure how to get started with ClinicAid, it might seem overwhelming to make the switch or to begin submitting your own claims, even though the process is simple!

BC MSP cut-off dates and Teleplan billing cycle

Updated cut-off dates for 2016

BC physicians and medical practitioners are able to electronically submit their Medical Service Plan (MSP) claims through the Teleplan system. Cut-off dates for Teleplan claim submissions in BC occur twice a month. Remittance files are posted about 7-10 days after cut-off, with payment being made shortly after that (generally within a few days). 

ClinicAid medical billing software launches in British Columbia | ClinicAid blog

We're so excited to announce the launch of ClinicAid in BC! As of today, British Columbia's physicians and medical professionals can begin to use ClinicAid for their Teleplan submissions to the Medical Services Plan (MSP).

ClinicAid can help medical offices save time and money on their billing process. The software is web-based, automated, intuitive, and incredibly easy to use. Service codes, diagnostic codes, referring physician IDs and more are all searchable through lookup tables and invoices can be created within seconds. Eligibility checking is also possible, with the system being able to check whether a patient has MSP coverage or not.

Why documentation is important for Alberta's physicians | ClinicAid blog

The new Schedule of Medical Benefits that was released by the Alberta Medical Association and came into effect on April 1st, 2014 reiterated the importance of proper documentation for all patient encounters. It also added an extra rule that requires physicians to record the time spent providing time-based services for each day of service. This time log should be kept chronologically and be part of the physician's documentation of patient encounters.

Proper documentation is important for personal record keeping, but also for reviews conducted by the Alberta Health Program Monitoring and Compliance Unit. In order to keep sufficient documentation of patient encounters, try these tips:

1. Purchase a small notebook and writing tool (pen/pencil) that can easily fit in a pocket. You should keep this notebook with you at all times to quickly record and track phone calls and encounters, as well as log time spent performing time-based services.* 
2. Record how many times you are speaking with facility staff about a patient. These calls are often missed in charts and are overlooked.
3. Record every patient encounter in the patient's chart. Include the visits that have been billed on a cumulative time basis, callbacks, or multiple encounters on the same day. EMR systems can be particularly useful for these records, as well as keeping time logs for patients. 

*Some physicians might find a time management app most useful for keeping track of time-based services. Apps that can produce printable or downloadable records are especially useful.

Proper record-keeping will be useful for billing purposes, but are also extremely important for any audits or billing reviews that may occur. Documenting patient encounters accurately should become second nature to a physician in order to ensure all details are provided, while also making sure billing opportunities are not missed. Claims that are often missed are for phone calls with patients.

More tips on documentation methods and specific requirements for time logs can be found on the Alberta Medical Association's website.